Administrative / Accounts Assistant

Fligno Software Philippines, Inc.

Qualifications, Skills, and Experience

  • Administration experience
  • Basic bookkeeping skills
  • Accurate data entry/keyboard skills (40 wpm)
  • Excellent English written and oral communication skills
  • Professional telephone manner
  • Proficiency with MS Excel and MS Word and Google Mail and Google Apps for Business
  • Experience with Xero (or similar) accounting software
  • Experience with using CRM software
  • Strong attention to detail
  • Excellent problem solving skills
  • Excellent time management skills
  • Ability to work unsupervised and work with complex procedures and guidelines
  • Highest standards of ethics, confidentiality, and professionalism

Duties and Responsibilities would include:

  • Monitoring of various inbound email addresses, and responding where directed
  • Recording of data in various spreadsheets
  • Data entry and allocation of work orders
  • Running, filtering and basic analysis of reports out of CRM as required
  • Customer Invoicing
  • Checking all closed jobs have been billed
  • Debt collection (individual customers and partner customers)
  • Syncing of recurring billing system to accounting records
  • Reconciliation of clearing Accounts
  • Maintaining CRM integrity and customer records
  • Preparation of recipient created tax invoices and commission payments for partners
  • Matching of source document to accounting transactions
  • Entering staff Timesheets
  • Processing staff leave requests
  • Ordering of Office supplies
  • Other Ad Hoc Admin and basic accounts tasks

Please apply with your CV and a covering letter to: addressing the following points:

1. Explain why you want to leave your current position (if working) OR if not working, why you left your last position.
2. Describe what kind of projects you enjoy working on, and why.
3. Describe where you would like to be, work-wise, in a year – and how you see your career developing over time.

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