Eliseo San Agustin

PROFESSIONAL EXPERIENCE:
Company : Saudi Arabian Bechtel Company ( SABTCO )
Position: Junior Administrator, Location: Riyadh KSA, Period: Dec. 14, 2014 to Jan.31, 2016
DUTIES AND RESPONSIBILITIES:
STOREKEEPER
• Managed store keeping to ensure inventory logs are timely updated and deliveries are properly received.
• Maintained an effective inventory system in Headquarters using our standard inventory worksheet for all Admin related supplies.
• Properly maintained the warehouse and making sure it’s clean and organized.
• Monitor the stocks of each area to ensure that it is under controlled and have enough stocks.
• Update file and records accordingly. Received and issued request items.
HOUSEKEEPING
• Supervised the staff, Maintain and Coordination for Housekeeping in the facility.
• Assist in giving Orientation, Coordination, and supervision of maintenance staff in the facility area such as safety precaution especially for PPE in every work request.
• Record the man-hour daily activity of manuals staff through digital pen.
• Monitor and check the area of each floor to ensure the cleanliness and sanitation.
• Manage the Pest control subcontractor to facilitate in the building.
• Coordinate and assist to maintenance staff for the request such as electrical, plumbing and carpentry work.
• Prepare and update records of each staff as evaluation and auditing.
• Prepare and keep file of report for daily activity of each staff, prepare also the schedule.
SECRETARY
• Direct reporting to Administration Manager.
• Support the manager in the organization.
• Manage inventory report for SIEMENS Office supplies.
• Maintain Dashboard report for Office supplies in BACS-HQ.
• Keep office organize and assure the various appointment and meetings on the schedule are kept straight and manages the flow of visitors or employees.
• Manage paper and electronic filing system, handles and routes mail and operates a variety of office machines.
• Keep file and update records accordingly.
DOCUMENT CONTROL
• Using ACONEX for uploading the documents and for records.
• Prepare filling as requested, hard copy thru box file.
• Manage the soft copy in each folder. File the hard copy of drawings such as A1, A0, A3 and A4 size.
• Rename filename and extension, also prepare the revision as requested.
• Upload and down load drawings as requested.
• Communicate with the requestor for inquiry and for other requirement.
FACILITY SITE COORDINATOR
• Maintain company rules and regulations in line with the standard Safety guidelines.
• Supervise the staff, Administering daily man hour and activity.
• Supervise operation associated with the supply, control and quality, including the ordering of materials, delivery and distribution.
• Accomplished important task given by my superior on time in relation to inventory management, outsourcing special admin supplies etc.
• Manage the signage in the building/facility in accordance of safety and security guidelines.
• Coordinate to IT in support to E-form inquiry.
• Coordinate with Headquarters Security for the access to deliver the supplies.
• Played a big role in doing O&AS cost control by screening all admin supplies requisitions through the OSR and BPS, both from Headquarters requirements and the rest of the Primary and Secondary offices.
• Update the monthly record of manuals staff to ensure the order is balance with the total numbers of.
• Maintain Dbase standard list of office supplies.
BUYER/PURCHASER/EXPEDITER
• Prepare order of material request from the site office thru BPS.
• Coordinate with the Buyer, Purchaser, Supplier for delivery of order materials, such maintenance Materials, office supplies and pantry items for all site office.
• Thoroughly monitors all orders to ensure on time delivery to respective sites, office locations, etc. , especially for urgent requisitions.
PETTY CASH
• Properly managed petty cash assigned for O&AS BACS HQ, and at the same time making sure all admin related expenses are controlled and properly accounted for.

Worked In Administration Department for SIX (6) consecutive years under the sponsorship of TECHNICAL SOURCES CONTRACTING ESTABLISHMENT.

Company : Saudi Arabian Bechtel Company ( SABTCO )
Position : Admin. Assistant, Location: Riyadh, K.S.A., Period: May 17, 2014 to Sept. 30, 2014
DUTIES AND RESPONSIBILITIES:
FACILITY SITE COORDINATOR
• Support in preparation and issuance of mobile as communication mean.
• Support in coordinating and facilitating request for business card, furniture, and maintenance.
• Support in completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and qualities.
• Support in completing the requirements by scheduling and assigning administrative projects; expediting work results.
BUYER/PURCHASER/EXPEDITER
• Knowledgeable in BPS (Bechtel Procurement System).
• Responsible in office supplies and equipment in BACS main office and satellite office.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Coordinate with the Buyer, Purchaser, Supplier for order and delivery of order materials, such maintenance, office supplies and pantry items for all site office.
SECRETARY
• Direct reporting to Administration Manager.
• Provides information by answering questions and requests.
• Contributes to team effort by accomplishing related results as needed.
• Keep files and records accordingly.
DOCUMENT CONTROL
• Using ACONEX for documentation and for DCC records.
• Prepare filling as requested, hard copy thru box file.
• Manage the soft copy in each folder. Keep hard copy such as drawings in A0,A1,A3,A4 size.
• Rename filename and prepare the revision as requested.
• Communicate with the requestor for inquiry and for other requirement.
• Upload and download drawings as requested.
HOUSEKEEPING
• Maintain and coordination for Housekeeping in the facility.
• Assist in giving Orientation, Coordination, and supervision of maintenance staff in the facility area such as safety precaution especially for PPE in every work request.
• Coordinate to maintenance staff for the request such as electrical, plumbing and carpentry work.
• Prepare and keep file of report for daily activity of each staff, prepare scheme of monthly schedule.
STOREKEEPER
• Managed storekeeper to ensure inventory logs are timely updated and deliveries are properly received.
• Monitor the stocks of each area to ensure that it is under controlled and have enough stocks.
• Received and issued request items.
• Update files and keep records accordingly.

Company : Saudi Arabian Bechtel Company ( SABTCO ) TO MA’ADEN
Project : Aluminum Smelter, Location : Ras Al Khair, K.S.A.
Position : Admin. Assistant in Project Control to Client-MA’ADEN, Period : Dec. 20, 2013 to May 15, 2014
• Review and Verification of incoming Invoice (Contract no. Cost Code, PO, Owners Cost)
• Reconcile Custom Duty-Refund Report and PMT Duty Payment Status report
• Tracking of Invoice transmittal to MAC for payment
• Preparing transmittal to be submitted to Treasury office in Ma’aden.
• Verification of Vendor’s code and forward to Treasury.
• Responsible in preparing Weekly Overdue Report.
• Monitoring the payment report from Bechtel and Ma’aden Accounting.
• Assist in requesting security pass, accommodation and transportation as requested.
• Assist in fixed asset accountability.
• Assist in cost reconciliation for closed-out projects.
• Assist in de-hiring vehicle, maintenance and service as requested.
• Knowledgeable in INFOWORKS and coordination in DCC for records
• Coordinate and maintain the supplies in the department

Company : Saudi Arabian Bechtel Company ( SABTCO )
Project : Aluminum Smelter, Location : Ras Al Khair, K.S.A.
Position : Admin. Assistant in Contracts Dept., Period : Nov. 10, 2012 to Dec. 19, 2013
• Prepare LOI (for Supplier Representative) and submit to Client for Approval. Monitor and coordinate to Supplier for process.
• Receive and Arrange Notice of Supplier representative Arrival and Departure From and To.
• Monitor and Update file for Vendor travel schedule and Security pass.
• Update Daily Report of Supplier representative, check every hour and work description as per Contract (Billable and Non-billable).
• Review and Verification of incoming Invoice.
• Responsible in keeping documents for vendor’s such as Contracts, Iqama, passport and visa.
• Support in STSO Contracts and Field Contracts Management (Reduction Area).
• Responsible in printing of Weekly and Monthly report.
• Verified Field Service Requisition (FSR), assigned FSR no. and forward to DCC.
• Prepare Contract Change Notice (CCN), assigned CCN no., reroute for signature and forward to DCC.
• Responsible in monitoring, requesting to DCC for updating the file from Contracts to Info-Works such as Letters-Incoming and Outgoing, FSR, CCN, Change Order, Daily, Weekly and Monthly Report, including Invoice, completion certificate (Mechanical, Practical, and Industrial).
• Verification of reports in E-sub system for comparison via Invoice.
• Knowledgeable in INFOWORKS and coordination in DCC for records.
• Coordinate and maintain the supplies in the department.

Company : Saudi Arabian Bechtel Company( SABTCO )
Project : Aluminum Smelter, Location : Ras AlKhair, K.S.A.
Position : Admin. Assistant in Security Dept., Period : June 14, 2011 to Nov. 9, 2012
• Reviews incoming communications on visitor passes and routes them to appropriate supervisor’s attention. Composes routine correspondence in response to requests for additional department services; answers inquiries from other dept., area offices, or outside entities (Contractors and Client)
• Update Daily Report in E-sub system.
• FMR-Field Material Requisition (BPS), prepare request and monitor up to delivery of acceptance.
• Monitors all follow-up actions required by supervisor/manager.
• Extracts data from reference material, either semi-technical or non-technical in scope. Compiles, analyze and prepares or helps compile information for studies or reports, such as organizational planning, charts, graphs, and works, load forecast.
• Organize material for meetings and trainings sessions. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conference.
• Monitor the visitor’s access process to ensure that all documents conform to established standards and procedures.
• Maintains files of various historical data.
• Performs other duties as required by Supervisor.
• Prepare, Update and submit report/ files for request of Visitor pass, Temporary Permit for new employee, Issued ID/Badge.
• Prepare and organized schedule of Security Induction.
• Update employee list.
• Prepare and submit weekly report for Off Site Travel schedule.
• Prepare and submit summary report Safety Induction Record.
• Update files for pass and re-induction of Safety training
• Knowledgeable in INFOWORKS and coordination in DCC for documentation records.
• Coordinate and maintain the supplies in the department.

Company : ARCELORMITTAL TUBULAR PRODUCTS
Project : Seamless Tube, Location : Al-Jubail, Industrial City 2, Jubail City, K.S.A.
Position : Admin. Assistant to Project Manager, Period : August 2010 to June 13, 2011
DUTIES AND RESPONSIBILITES:
SECRETARY
• Prepare weekly meeting schedule &arrange meeting room reservation.
• Check Contractors submitted invoice and obtain approval from Group Leader of each Contractor.
• Process Contractor’s monthly service entry sheet in SAP and obtain approval.
• Registering the incoming and outgoing documents for controlling their tractability and filing.
• Responsible for receiving and logging of various documents from vendors.
• Answer telephone and give information to callers, take messages, or transfer calls to appropriate individuals.
• Operates office equipment such as fax machines, copiers and phone systems, and operate computers for spreadsheet, word processing and other computer applications.
• Schedule and confirm appointments for clients or supervisor.
• Update and Keep files and records accordingly.
FACILITY SITE COORDINATOR
• Prepare Material Gate Pass and Badge-ID Application of new employee.
• Perform other functions as assigned by Project Manager.
DOCUMENT CONTROLL
• Files legal documents like contract, official receipts, etc.
• Maintain, organizes and keep documents in a systematic filing for records.
• Receive and log all documents before being forward to assignee.
• Keeping correspondence with all department and making of schedule and arranging the meeting to another as per manager’s advice.
• Entrusted with handling confidential data and proprietary information.
• Make copies of correspondence and other printed material as well as make duplicates of documents using a photocopier.
• Keep file of soft copy, prepare print-out such as A0,A1,A3,A4 sizes of drawings.
HOUSEKEEPING
• Maintain and coordination for Housekeeping in the facility.
• Assist in giving Orientation, Coordination, and supervision of maintenance staff in the facility area such as safety precaution especially for PPE in every work request.
• Prepare monthly activity of scheme schedule of staff.
• Assist in doing the house chores in absence of staff.
STOREKEEPER
• Managed storekeeper to ensure inventory logs are timely updated and deliveries are properly received.
• Monitor the stocks of each area to ensure that it is under controlled and have enough stocks.
• Receive and issued items as requested. Update files accordingly.
PROCUREMENT
• Coordinate with the Buyer, Purchaser, Supplier for order and delivery of order materials, such maintenance, office supplies and pantry items for all site office.

Company : JGC-Japan Gas Corporation
Location : Head Office, Al-Khobar, K.S.A., Position : Secretary to PMT and Project Control Department
Period : May 2009 to July 2010
DUTIES AND RESPONSIBILITES:
HR
• Coordinate to HR personnel re: employees record, incoming and outgoing mail, prepare request and control for stationary.
• Transmit request of Leave, Passport-ERE, Courier.
• Coordinate to HR for the schedule of interview with candidate and assist.

SECRETARY
• Prepare and send notice and Collect man-hour for timesheet (soft & hard copy). Prepare folders in each member & dept. for filing of Time sheet and Weekly Work Record. Prepare summary data and forward in PMT for review and approval, then submit to client. Keep files as confidential.
• Collect approved timesheet and overtime. Submit to HR.
• Prepare inter office memorandum. Prepares schedule of meeting as per request.
• Keep files and update of records.
ADMINISTRATION
• Prepare documents for signature of other superior as per requested. Prepare Photocopy, Scan documents, fax. Assist visitors on their needs and coordinate with other discipline.
DOCUMENT CONTROL
• Prepare label for box filing in all projects. Assist colleagues in research and prepare outputs.
• Prepare print-out of drawings. Keep soft in folders, rename, upload and download drawings as requested.
HOUSEKEEINGUSEKEEPING
• Maintain and coordination for Housekeeping in the facility.
• Prepare monthly scheme schedule of staff.
PROCUREMENT
• Coordinate with the Buyer, Purchaser, Supplier for order and delivery of order materials, such maintenance, office supplies and pantry items for all site office.

Company : TECHNICAL SOURCES COMPANY
Location : Head Office, Jubail/Al-Khobar, K.S.A., Position : Secretary / Office Staff
Period : November 2008 to April 2009
DUTIES AND RESPONSIBILITES:
• Collect approved timesheet and overtime. Submit to HR.
• Transmit request of Leave, Passport-ERE, Courier.
• Coordinate to HR for the schedule of interview with candidate and assist.
• Prepare label for box filing in all projects. Assist colleagues in research and prepare outputs. Prepare inter office memorandum. Prepares schedule of meeting as per request.
• Coordinate to HR personnel re: employees record, incoming and outgoing mail, prepare request and control for stationary.
• Maintain and coordination for Housekeeping in the facility.
• Assist in giving Orientation, Coordination, and supervision of maintenance staff in the facility area such as safety precaution especially for PPE in every work request.
• Coordinate and maintain the supplies in the department.
• Coordinate with the maintenance staff for the request such as electrical, plumber, and carpentry works.

WORKED EXPERIENCE- PHILIPPINES:

OFFICE OF THE CITY PROSECUTOR (DEPARTMENT OF JUSTICE-LOCAL OF PASIG)
Justice Hall, Pasig City, Philippines
General Clerk
February 2008 to November 2008
DUTIES AND ACCOMPLISHMENTS
• Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff. Make sure the office is kept in orderly and clean and fashion.
• General office duties such as typing, book keeping, flow of correspondence, filing, requisition of supplies, faxing.
• Receive and distribute all incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
• Provide assistance as needed with research and coordinate to assure effectiveness by all staff.
• Prepare and transmit mails for dismissed case, update files.
• Prepare weekly and monthly report of solve and unsolved cases.
• Coordinate RTC-MTC for weekly ,monthly, annual schedule of call/hearing.

TWELVE ( 12 ) YEARS IN PUBLIC SERVICE as BARANGAY OFFICIAL

ELECTED AS BARANGAY COUNCILOR-May 2002 to October 2007
• Prepare development plan for fiscal year.
• Prepare disbursement voucher as payment for the contractors as per Project
• Approval head for Bids and Awards.
• Committee on Livelihood, Education Beautification, Cultural and Sports.
• Prepare Seminar for BARANGAY PROTECTION PROGRAM, PEACE AND ORDER.
ELECTED AS SANGGUNIANG KABATAAN CHAIRMAN ( SK-Youth Council )
May 1996 to June 2002
• Prepare plans and programs for youth wellness.
• Secure the SK share fund/budget as appropriate on designated projects
• Hold Projects such as Sports, Medical Mission, Livelihood focus on the needs of Indigent family and for Entertainment such as Cultural activities and leisure.

CANCORP INC.
Ugong Pasig City
February 2005 to July 2005
• Production Worker
National Bookstore, Phils.
Pioneer St. Mandaluyong City, Manila, Philippines
September 1999 – February 2000
• Data Encoder

EDUCATION:
College: UNIVERSITY OF THE EAST, Manila, Philippines
Institute of Technical Education, Computer Technician
Year Graduated: 1997
SYSTEM TECHNOLOGY INSTITUTE ( STI ), Shaw Blvd.
Computer Programming
1994-1995
Secondary: Rizal High School, City of Pasig
Elementary: Pasig Elementary School, City of Pasig

SKILLS: Proficient in Microsoft Office(MS Word, Excel, Power point, Access,
SAP-Purchase Requisition and Service Entry Sheet. INFO WORKS, BPS, ACONEX

PERSONAL INFORMATION:
Date of Birth: March 13,1976 Age: 40 years old
Nationality: Filipino Address: Sta. Cruz Pasig City

Skills

  • ms office

Education

June 995to March 1997

Computer Technician at university of the east

Experience

DEC. 2014 TO JAN.2016

JUNIOR ADMINISTRATOR at SABTCO

November 2008 to October 2014

Office Staff at Technical Source Contracting Establishment

  • Updated 3 years ago